We are Professional Managers in Resource and System Management
We are Professional Managers in Resource and System Management
Interview with Mr Hermes Chan, BBS, JP Director of General Grades
Many of us may have chatted with our Director of General Grades (DGG), Mr Hermes Chan, about the work and development of the Executive Officer (EO) grade in some official functions. But, do you know his EO career and his mission behind his work? Approaching his retirement, Keep in Touch has a frank exchange with him. Strolling through the Tamar Park, Hermes took us back to his good old days, indulging in fond memories of his EO journey in the past decades.

EO Tour

The most intrinsic feature of the EO grade is undoubtedly “posting”. Hermes was invited to list all the positions he has held during his 38 years of remarkable service in the EO grade.
With a cherished smile, Hermes shared with us fascinating stories throughout his career. He joined the grade right upon leaving the university in 1987. What motivated a young man to dedicate his career to the EO grade? “I can switch jobs without the hassle of job hunting on my own,” he remarked candidly, emphasising one of the most appealing aspects of the EO grade that regular postings are arranged across diverse nature of work.
Mr Hermes Chan his EO journey
This young man embarked on his EO journey in the Eastern District Office of the former City and New Territories Administration. Serving as the secretary of a sub-committee of the then Eastern District Board, Hermes was responsible for initiating and coordinating minor works programmes as well as clearance projects in the community. One of his most challenging yet unforgettable tasks involved collaboration with the Squatter Control Team of the Housing Department (房屋署寮屋管制組,known as「寮仔部」) and the Lands Department to remove the squatter areas along the hillside of Shau Kei Wan as well as some private rear lanes. His direct participation in these large-scale operations in handling the thorny social issue had truly opened the eyes of a greenhorn, which laid a solid foundation for his future development.
his EO journey in the Eastern District Office

Being the first!

Hermes has held a total of ten posts throughout his 38-year journey in the Civil Service. As he guided us through his posts one by one, we found that Hermes was always a “Pioneer” EO in taking on unprecedented tasks throughout his career at different ranks.
After a year of overseas training in the early 90s, Hermes assumed the first EO I post in the Administration Wing of the Chief Secretary for Administration’s Office. He was tasked with providing support for the establishment of the statutory Legislative Council (LegCo) Secretariat in 1994 and preparations for the related handover matters, including formulation of the work mechanism for handling LegCo business between the Administration and LegCo, which we continue to follow today.
He then assumed the first SEO post in the Financial Services Branch (FSB) to oversee the branch administration with an extensive portfolio covering both management and resource matters. Although this post was very demanding, he cherished it highly as it had guidepost significance for his career. “Albeit relatively junior, I had the chance to attend weekly branch meetings with senior officers who were well-learned, smart and quick-witted. I observed how they handled various complex issues and derived insightful solutions to tackle problems and resolve crises,” Hermes honestly shared. The tough learning in this post had equipped him with the mindset and skillsets necessary for taking up higher responsibilities.
At the CEO rank, Hermes again took on another pioneering role in the Student Finance Office, serving as the first dedicated change champion during its re-organisation from a scheme-based to a functional-based structure. He also played a pivotal role in integrating multiple information technology systems into a single platform. Upon stepping into the PEO rank, Hermes took up another new PEO post in the Judiciary and met the new challenge of leading the team in overseeing the critical West Kowloon Law Courts Building project, and proactively initiated a project for converting the library in the High Court Building into several courtrooms to meet increasing service need and to initiate the development of a new District Court Building. All these tasks were ground-breaking, calling for his creativity and innovation in planning and co-ordination.

Be brave to say “Yes”

Hermes always stands ready to embrace challenges and seize opportunities. He recalled that in the early days, EOs were invited to indicate their preference before being assigned to take up training-related posts at the former Civil Service Training and Development Institute, which were then considered unconventional. In response to the invitation by the Career Development Manager (CDM) to undertake a training position after decline by two fellow EOs, Hermes boldly accepted it. This “yes” unexpectedly enriched his experience as a trainer, which was very useful for his future positions. He felt grateful for his open-mindedness and courage to accept new challenges by then.
His desire to venture out of his comfort zone was also evident in his overseas study. He intentionally chose the more challenging path of pursuing a Master of Business Administration at the University of Warwick, rather than taking a course in public administration or human resource management like many of his peers. Hermes shared the valuable insights he gained during that year, which greatly inspired his management style as well as shaped his approach in identifying problems and formulating solutions. This exposure contributed significantly to his personal growth and continued to be beneficial in his current day.
Informal_Meeting_with_EOsII
Informal Meeting with EOsII

I love them all

In response to the question of which post he liked the most, Hermes found it hard to choose. “I liked each of them. Looking back, every post, including the tough CEO post in the Registration and Electoral Office (REO) that I had worked for five years, gave me memorable and satisfying experience. It's really difficult to weigh!”

Review on His Blueprints

Turning to his current position as DGG, he remarked in a joking manner, “You might not know, this post turns out to be my longest posting with a total of seven years! Indeed, all my previous posts largely followed GGO’s posting guidelines. I owe special thanks to the then CDMs, and my proactive attitude towards meeting challenges has also played a crucial role.”
During Keep in Touch's last interview with Hermes six years ago, he shared his passion for driving, enabling him to enjoy the scenery along the way and the sense of achievement in moving forward with his passengers towards the same destination. In fact, all EOs are now on his ride as passengers. His vital role as DGG makes him our driver, steering and leading the grade towards a brighter future. Hermes was then invited to recount his footprints with us and the milestones he drove us to. He first highlighted humbly that his role was to “serve”, instead of “leading”, the grade.
Experience Sharing Seminar on Strategic Perspective at Tai Kwun
Experience Sharing Seminar on Strategic Perspective at Tai Kwun

Promotion prospects

Hermes remarked that our EO grade had grown by over 90% in the past nineteen years from 2 000 to 3 900, which would further rise to above 4 000 soon. “This notwithstanding, for the long-term development of the EO grade, we are not seeking merely numerical growth in the size, but rather opportunities for advancement,”" he stated. He stressed the importance of enhancing the promotion prospects, ensuring that all fellows had reasonable prospect for career advancement, which was a direct and cardinal reward for their good conduct, excellent performance and contributions. With this in mind, Hermes has been working with various bureaux/departments (B/Ds) to strive for creating additional posts at SEO and CEO ranks, resulting in an increase of about 150 and 70 permanent SEO and CEO posts respectively during his seven-year tenure.
Regarding the clerical and secretarial grades, which are also under DGG’s auspices, Hermes adopted a similar approach. With the upcoming reduction of some posts at recruitment ranks under the “across-the-board cut” exercise, the grades would gradually move towards a hierarchy with a smaller base. He remarked that the retention of promotion rank posts for maintaining the promotion prospects of the grades would undoubtedly pose a significant challenge to his successor.

Expanding exposure

Enriching the versatility of the EO grade is another key focus. Hermes has been working hard to expand the breadth and depth of the duties of EO fellows. In addition to the EO posts in the Mainland Offices, he had strived for more posts across different EO ranks in the overseas Economic and Trade Offices (ETO) such as the Brussels ETO and the London ETO. “These are invaluable opportunities for EOs to learn how to work and interact with people from diverse cultures and backgrounds. Living and working in cities outside Hong Kong should offer life experience for our fellows,” said Hermes.

Building the EO grade’s image

Building the EO grade’s image
Hermes shared his vision for extending the edge of EO job into new areas of work to demonstrate our value. One notable example was our significant role in coordinating the COVID-19 Vaccination Programme. Hermes acknowledged that this was a challenging task given the complexity of the tasks, tight timeframe and public sentiment amid the acute epidemic situation. While knowing that some grade members had questioned why EOs were involved in such an “unconventional” task beyond the scope of EO job, he shared his strong commitment to helping society to resume normalcy as quickly as possible, contributing EOs’ concerted efforts to support such a territory-wide programme, and demonstrating our strong multi-tasking functionality in meeting new challenges, thereby proving once again the value of the EO grade.
With the proven track record made by our devoted grade members in accomplishing a wide spectrum of tasks, heads of B/Ds highly appreciated and recognised the capabilities of EOs. It is natural that if demand for new services popped up, they would consider creating EO posts to meet operational needs. As the proverb said, “Those before us cultivate the land, and those after reap the harvest.” Hermes commented that the efforts individual EOs made today would benefit the grade as a whole in the long run. For instance, we succeeded in securing places for our grade members to participate in the Master Programme in Public Policy in Peking University since its launch in 2022, as well as in the Civil Service Staff Exchange and Collaboration Programme in the Mainland municipalities in the Guangdong-Hong Kong-Macao Greater Bay Area. This can foster exchange between participating EOs and the Mainland officials, enhance the overall image of the EO grade, and attract high-calibre and promising talents to join the grade.

Embracing the use of technology

Opening ceremony in the Mainland Study Tour for EOsII in Guangzhou
Opening ceremony in the Mainland Study Tour for EOsII in Guangzhou
In the face of rapid developments in information technology and artificial intelligence (AI), Hermes recognised the need to leverage advanced technologies at work to enhance operational efficiency. During his tenure, GGO has developed and launched three major information technology systems, viz. the Clerical and Secretarial Grades Recruitment Information System (CSRIS) for recruitment of clerical and secretarial staff, the Online Appraisal System for the Executive Officer Grade for compiling performance appraisals, and the Executive Officer Grade Promotion Exercises Management System for conducting promotion exercises. He quoted that CSRIS could save approximately 10% of manpower. Given its proven effectiveness, GGO is developing the second phase to incorporate AI for achieving further manpower savings. He shared his vision to extend the application of these systems to other B/Ds or grades.
In response to the question of whether AI would replace humans or displace EO grade posts, Hermes emphasised, “AI won’t replace humans, but humans with the knowledge of AI will definitely replace those do not know AI. That’s why EOs must take a step further now.” He foreshadowed that the grade should equip a large pool of SEOs with the knowledge and skills necessary to use AI in work, enabling them to support B/Ds as well as the Civil Service in conducting reforms.

Looking Forward of EO Grade - Tips for Us

Walking through his success in climbing the career ladder from EO II to DGG, Hermes shared some secret tips for career advancement.

Do your best and opportunities will come!

“Simply do your best, and opportunities will come. There’s no shortcut!” Hermes modestly pointed out. Recalling his conversation with a chemistry student at Oxford University who mentioned that the number of experiments he had conducted doubled that of students at other universities, Hermes said “Practice makes perfect is the golden rule. Your efforts will definitely yield rewards.”
As shared with new recruits at the induction course, Hermes said “When you perform your work with fiery passion and vigorous efforts, the work itself will bring you job satisfaction and reward you with advancement opportunities.” He added, “As long as you can demonstrate your capabilities and potential, you will surely be headhunted. Opportunity comes at the right time to those who are well prepared, and thus there’s no need to worry!”
Looking Forward of EO Grade - Tips for Us

Tough but rewarding

Talking about REO, Hermes worked in various fields from voter registration to election for five years. It was a demanding posting known for its hectic schedule, sensitive and challenging nature, and physical exhaustion. “It was indeed a tough work, but it’s extremely rewarding.”, Hermes reflected with particular appreciation of the strong team work spirit in REO. He further recounted a notable incident of rejecting a face to face appeal from a candidate’s legal representative, a renowned senior counsel, at which he took a firm stance to clearly explain the rationale behind his decision to dismiss the appeal. Hermes was also heavily involved in direct dealing with protestors who staged sit-ins, chanted slogans, held signs or did violent acts at the central counting station. He considered all these encounters valuable as they enriched his experience in handling high-conflict individuals and conducting large-scale operations.

Pressure fosters growth

Throughout his career, Hermes has worked with many demanding bosses. He remarked, “Though I had to work very hard under intense pressure to meet their requests, I learned a lot from these encounters, which accelerated my personal growth.” For the key to overcome pressure, Hermes emphasised the importance of positive thinking: “Pressure does foster growth, and thus we should not solely seek an easy and comfortable life."

Embrace technological change

Hermes pointed out that the technological development in his first 30 years of career was gradual and it was not difficult to manage the change. The pace of advancement in recent years had however been accelerating, requiring us to pay more efforts to adapt to the change and stay motivated to learn new things. Witnessing the technological evolution, Hermes said, “To move forward, we must make good use of technology to enhance our work.”

Turning A New Page

When we asked Hermes to name the first thing he would do on his retirement day, he paused for a few seconds, seemingly unable to give us an answer! Hermes finally said “I don’t have a detailed plan yet. Frankly, as I started working right after graduation, I can’t imagine the day when I wake up, I no longer need to go to work.” After offering him some hints to refresh his memory like driving, photography and hiking which he mentioned in his last interview, Hermes said “Oh yes! Driving has long been my personal interest. I dream of travelling around the Mainland with my own car.”

Message to Keep In Touch …

Having served in the Editorial Board of Keep in Touch for over ten years, Hermes encouraged us to seek continuous improvement. He suggested us to explore introducing some interactive means like presenting the content in the form of Vlogs or using video clips to share EO stories, making it more interesting and engaging in a bid to better fulfill our mission to “keep in touch” with every grade member, particularly our young digital fellows.
Message to Keep In Touch

A Fond Farewell

How would be his anticipated feelings on the day of retirement? Hermes replied, “Surely, I will miss the grade as this is my life-long career filled with abundance and happiness. Thanks to all of you for walking with me in the past decades and leaving me with good memories.”
We then invited him to share his work and life motto for all fellows. He said with a gentle smile, “To meet future challenges, don't be afraid of hard work. We also need to embrace technological change.” On behalf of our grade, we wish Hermes a fulfilling, happy and healthy retirement.
A Fond Farewell
Editor's postscript

小編後記

超強記憶力

小編後記
在這次與DGG的專訪中,小編對DGG的超強記憶力實在甘拜下風!開始訪問時,小編開玩笑說要考考DGG,請他一一列出過去38年曾擔任的工作崗位。怎料他能立刻一一細說過去十個崗位經歷過的人與事,包括工作片段、趣事、當時的上司、曾共事的同事、甚至是「下手」和「下下手」,他都記得清清楚楚,如數家珍,盡顯他驚人的記憶力。
然而,每一個人總會有弱項,小編在這次訪問中便發現了兩個:

選擇困難症

小編多次邀請DGG說出他「最喜歡」的崗位,但每次他都表示難以取捨,思前想後,似乎每個崗位都有其獨特之處,多次回應都是同一句話:「這個位確實很辛苦,但也很『過癮』。」顯然,他以積極和樂觀的態度面對每個挑戰,把每個難關轉化為成長和學習的動力。即使過程中需要付出多幾倍的「腦力」和「勞力」,他仍然覺得一切都非常值得,樂此不疲。我們從中不難感受到他在工作中得到的滿足感,也正是這份強大的內心承載力,讓他多年來保持正向思維,處變不驚。即使小編再盡最後努力,降低難度請他選擇一個「最難忘」的崗位,他也只能靦腆一笑,彷彿很難割愛,最終小編只能投降!

啞口無言

平日與DGG面談,他總是滔滔不絕,但你能想像小編有能力讓他默默無語嗎?當我們問及他退休當天會做的第一件事時,DGG 頓時沉默良久,無法回答。他解釋因為自己當年在五月大學畢業後,隨即於六月投身政府工作,他一生從未經歷過有一天是以後不用上學或上班的生活,因此很難想像那天會是怎樣。
小編笑言,許多未退休的同事(包括兩位小編)常常憧憬退休後的生活,滿腹大計,難道DGG從未發過「退休夢」?DGG則笑說,其實是還沒有時間坐下來認真思考這個問題。原來對於平日處理大小事務都游刃有餘的DGG,如何過退休的第一天竟然是他此刻遇到最棘手的問題!
Anna Au
Fanice Ying